Preventive Maintenance (Hard FM) - GRC | QHSE | ESG

Preventive Maintenance (Hard FM) Software & Solutions

i-Maintain is the dedicated Hard FM module for automating and managing preventive maintenance activities across buildings, plants, and infrastructure assets.
It ensures your technical systems receive timely, compliant service—minimizing failures, reducing costs, and improving operational reliability.

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Pre-built ready-to-use with unmatched flexibility, consistent user experience & operational efficiency

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i-Maintain

Why Choose i-Maintain

Shift from Reactive Repairs to Reliable, Planned Performance.

Turn maintenance into a proactive driver of operational excellence.

i-Maintain moves your organisation beyond paper-based checklists and forgotten schedules. It provides a dynamic, rules-based engine that automatically generates and assigns work orders, tracks completion, and captures critical performance data. This proactive approach minimises disruptive downtime, controls maintenance budgets, and delivers undeniable proof of compliant operations to clients and auditors.

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What's different in i-Maintain?

Schedule. Execute. Verify.

Preventive Maintenance (Hard FM) Software aligns company vision, identifies growth prospects, tracks progress, and ensures successful outcomes through strategic initiatives.

Intelligent Preventive Maintenance Scheduling

Users define maintenance frequency (weekly, monthly, quarterly, etc.) per asset or category. i-Maintain automatically generates and routes work orders, sending notifications to assigned technicians.

Mobile-Ready Work Order Management

Technicians receive digital work orders, record status updates, attach photos, and log used parts—directly from any connected device.

Maintenance Tracking & Verification

Monitor completion rates and overdue tasks in real time. Each work order is time-stamped with user details for complete traceability.

Compliance & Performance Reporting

Generate instant reports on PM completion, backlog, and asset reliability for management reviews or client verification.

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Functional Summary

By implementing our Scope Management application, organisations can definitively establish the boundaries of their management system, ensuring all compliance activities are focused, resources are efficiently allocated, and certification audits are successfully passed, forming a solid foundation for organisational success.

Dashboard & Analytics

Gain a clear, visual overview of your management system's context and boundaries. Monitor the status of your scope statement, track changes, and review linked interested parties to ensure strategic alignment and provide evidence for management review.
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Scope Identification

Identify and align organizational opportunities with strategic goals to support proactive planning and drive operational growth.

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Change Control

Maintain the integrity of your scope with formalised change management workflows. Propose, review, and approve any modifications to your organisational boundaries with full version control and an automatic audit trail, ensuring your scope remains accurate and up-to-date.

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Compliance Reporting

Generate instant, audit-ready reports on your scope statement and its supporting context. Demonstrate to certification bodies and senior management how your system's boundaries are defined, controlled, and aligned with ISO standard mandates.

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We develop strategic software solutions for 'ISO'

Improvements

Elevate processes & systems with digitalization solutions & services

Sustainability

Achieve certifications & business resiliency with paperless operations

Optimization

Become better, efficient & competitive with shortest go-to-market

Streamline, simplify, and innovate at scale

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Analytics & Dashboard

Flexible, native analytics to track performance trends & visualize data

Easy to Setup & Deploy

Quick to configure, fully operational in hours for maximum productivity

Scalable & Flexible

Highly scalable platform, future-ready for additional sites, people, & processes

Manage Users & Roles

Add, delete, & configure access effortlessly for Users & Members

Automate Workflows

Automate workflows across business for efficiency, productivity, & reduced costs.

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Secure by design: Build, run, & scale with confidence of data security & privacy

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Frequantly Ask Questions

Answering your FAQs?

We're here to answer all your questions about Preventive Maintenance (Hard FM) software! We appreciate your inquiries and are dedicated to providing the most accurate and helpful answers. Let’s work together to find the best solutions for your needs.

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How does i-Maintain handle complex maintenance schedules?

Users define frequencies and service intervals; the system automatically generates work orders based on those parameters.

Can technicians use it without an internet connection?

Not at present. Work orders require an internet connection

What happens if a preventive task identifies a fault?

The technician can instantly log a corrective work order or raise a non-conformance in i-CPA from the same mobile interface.

How do we prove compliance to clients or auditors?

A full, timestamped history of every completed task, with parts used and technician signatures, is available for immediate reporting.

Can we track the cost of our PM programme?

Yes. The system tracks labour hours, parts consumed, and contractor costs against each asset or portfolio.

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