Preventive Maintenance (Soft FM) - GRC | QHSE | ESG

Preventive Maintenance (Soft FM) Software & Solutions .

i-Maintain for Soft FM is our specialised module for managing the planning, delivery, and verification of non-technical services. It ensures consistent, high-quality service delivery across cleaning, pest control, waste management, landscaping, and other critical facility services, directly impacting the occupant experience.

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Ready-to-use & faster implementation

Pre-built ready-to-use with unmatched flexibility, consistent user experience & operational efficiency

All industries & teams of all sizes

Cloud-native web applications with flexibility to configure in line with industry standards & best practices.

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Trusted by companies worldwide & 1000s of users for high cybersecurity, privacy & data protection

i-Maintain for Softfm

Why Choose i-Maintain for Soft FM

Elevate service delivery from a scheduled task to a measurable experience

Ensure every service interaction meets your quality promise.

i-Maintain moves your organisation beyond basic task scheduling. It provides a dynamic platform to define service standards, manage contractor performance, and capture real-time feedback. This data-driven approach empowers you to prove value, enforce SLAs, and make strategic decisions that enhance the user environment, protect your brand reputation, and optimise service spend.

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What's different in i-Change?

Plan. Deliver. Verify.

Preventive Maintenance (Soft FM) management ensures that every change is effectively handled, aligned with organizational processes, and resolved efficiently through strategic workflows.

Service Planning & SLA Management

Define and schedule recurring service tasks with clear standards and frequencies. Attach method statements and checklists to ensure consistent, compliant delivery every time.

Contractor & Supplier Management

Maintain a full register of approved contractors, track their certifications and insurances, and manage their performance against agreed KPIs and SLAs.

Mobile Task Completion & Verification

Empower cleaners, guards, and contractors to confirm task completion via any mobile device. Enable photo evidence, digital signatures, and instant exception reporting.

Performance Analytics & Reporting

Gain real-time insights into service delivery performance with dashboards tracking SLA adherence, defect rates, and contractor scorecards for informed decision-making.

Explore Our Objective Management Applications

Functional Summary

By implementing an Objective Management application, organizations can align their vision, mission, goals with strategic priorities into SMART objectives, enhance decision-making, and effectively track progress, ensuring continuous improvement and organizational success.

Dashboard & Analytics

Gain accurate insights with data and metrics that empower management to monitor objectives, take corrective actions, and make informed decisions to boost productivity, efficiency, and drive continual improvement. improvement
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Objective Setting

Define and align organizational objectives with measurable targets to support strategic planning and operational success.

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Objective Monitoring

Track progress in real-time to ensure alignment with organizational goals and quickly address any deviations. Test Image

Objective Reporting

Generate detailed reports that provide a clear overview of objective achievements, challenges, and areas for improvement. Test Image

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We're iCompliance, 'ISO' is Our Uniqueness

We develop strategic software solutions for 'ISO'

Improvements

Elevate processes & systems with digitalization solutions & services

Sustainability

Achieve certifications & business resiliency with paperless operations

Optimization

Become better, efficient & competitive with shortest go-to-market

Streamline, simplify, and innovate at scale

Empower Growth with iCompliance Benefits

Analytics & Dashboard

Flexible, native analytics to track performance trends & visualize data

Easy to Setup & Deploy

Quick to configure, fully operational in hours for maximum productivity

Scalable & Flexible

Highly scalable platform, future-ready for additional sites, people, & processes

Manage Users & Roles

Add, delete, & configure access effortlessly for Users & Members

Automate Workflows

Automate workflows across business for efficiency, productivity, & reduced costs.

Top-tier security

Secure by design: Build, run, & scale with confidence of data security & privacy

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Frequantly Ask Questions

Answering your FAQs?

We're here to answer all your questions about Preventive Maintenance (Soft FM) Management Software! We appreciate your inquiries and are dedicated to providing the most accurate and helpful answers. Let’s work together to find the best solutions for your needs.

Ask Us

How does i-Maintain ensure services are completed to standard?

Digital checklists and mobile photo capture provide verifiable proof of completion against pre-defined quality standards.

Can we manage multiple contractors for different services?

Yes, the system allows you to manage a full supplier portfolio, each with their own schedules, documents, and performance scorecards.

What happens if a service task is not completed satisfactorily?

The system allows for immediate defect reporting, which can automatically generate a corrective action in the i-CPA module.

How do we demonstrate compliance to clients or auditors?

A complete, timestamped history of all services, contractor documents, and performance data is available for instant reporting.

Can the system handle ad-hoc or reactive service requests?

Absolutely. Ad-hoc tasks can be created and assigned alongside planned preventive schedules, with full tracking and prioritisation.

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